Operative Units

The processes are opened from excellent documents for the Prodepa, are they received from its Operative Units, AIR (acknowledgment act of receiving), or of external institutions, that they need to pass a person for more than, it stops knowledge, analysis and to seem before being finished and being filed. For opening of the process it is necessary to be made an analysis of the document, to identify of which subject treats, who is sending, the date, etc. These data are important to make the indexation of content, that is, to more define the term or adjusted heading in the recovery of this process later. The protocol sector uses a data base where moves it controls it of the processes, so that sector is being directed, dates, and still it uses a notebook of process control where who receives the processes signs confirming act of receiving. The protocol also makes the control of pouches directed for the administrative Units of the company and or public, relating all the documents that are being directed in a pouch fiche, in two ways, where the documents are conferred, a fiche is signed and returned to the protocol. When the protocol receives the pouches from the units, is made the conference of documents, already dividing as the destination divisions. The relation of documents in a fiche of pouch act of receiving is made, that is directed to the sectors, together with the documents, somebody of the sector confers and returns the fiche in the protocol for archive. The protocol executes the sending of correspondences for the post office, that passes every day to make the collection. In the protocol documents of the current year are filed and previous it, the too much documents is directed to the general archive (library). Except contracts and accords that a very extensive volume has, and same being of the current year they are directed direct to the general archive.

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